> ## Documentation Index
> Fetch the complete documentation index at: https://docs.newport.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Customizing Your Google Workspace Branding and Layout

> Personalize your Google workspace with custom branding, themes, dashboard layouts, notification preferences, and custom field definitions.

Google is designed to feel like your own platform — not a generic SaaS tool. From uploading your company logo to defining entirely custom data fields that match your internal vocabulary, the customization options let you shape both the look and the structure of your workspace to fit the way your team actually works. This guide covers every major customization surface, from visual branding through to schema-level field definitions.

<Note>
  **Customization limits vary by plan.** Free workspaces can upload a logo and choose from preset themes. Pro workspaces unlock full color customization, custom email templates, and up to 50 custom fields per collection. Enterprise workspaces have no limits on custom fields and gain access to custom login page branding and white-label options. Check **Settings → Billing → Plan Details** to see what's available on your current tier.
</Note>

## Workspace Branding

Give your workspace a consistent identity that your team recognizes the moment they log in.

**Uploading a Logo**

Go to **Settings → Branding → Logo**. Click **Upload Logo** and select a PNG or SVG file. For best results, use a version of your logo optimized for dark backgrounds at a minimum resolution of 200×60 px. The logo appears in the top-left corner of the sidebar and on email notifications sent by the platform.

**Setting an Accent Color**

Under **Settings → Branding → Accent Color**, enter a hex color code or use the color picker. The accent color is applied to buttons, active navigation items, links, and highlighted states throughout the UI. Choose a color with enough contrast against both light and dark backgrounds to keep the interface accessible.

**Customizing the Login Page**

Pro and Enterprise workspaces can customize the login page that members see at `your-company.google.com`. Navigate to **Settings → Branding → Login Page** to:

* Add a background image or gradient
* Display a custom welcome message
* Show or hide the platform's default footer links

## Themes & Appearance

<Tabs>
  <Tab title="Light Mode">
    Light mode is the default theme for all new workspaces. It uses a white and light-grey surface palette with dark text, making it easy to read in bright environments.

    **To enable Light Mode:**

    1. Click your avatar in the bottom-left corner of the sidebar.
    2. Select **Appearance** from the menu.
    3. Choose **Light** and the change applies instantly without a page reload.

    In Light Mode, your workspace accent color is most prominent on buttons and active sidebar items. Ensure your chosen accent color has a contrast ratio of at least 4.5:1 against white (`#FFFFFF`) to meet accessibility standards.
  </Tab>

  <Tab title="Dark Mode">
    Dark Mode switches the UI to a dark surface palette — ideal for low-light environments or users who prefer reduced eye strain during extended sessions.

    **To enable Dark Mode:**

    1. Click your avatar in the bottom-left corner of the sidebar.
    2. Select **Appearance** from the menu.
    3. Choose **Dark** — or select **System** to automatically match your operating system's preference.

    In Dark Mode, backgrounds shift to deep charcoal tones while text becomes near-white. Your accent color continues to apply to interactive elements; test that your chosen color remains visible against the darker surfaces.
  </Tab>
</Tabs>

## Custom Fields

Custom fields let you extend the default record schema with attributes that are specific to your business. Instead of forcing your data into generic labels, you can define fields like `priority`, `contract_value`, or `region` that match the terms your team uses every day.

**Supported Field Types**

| Type           | Description                             | Example Values      |
| -------------- | --------------------------------------- | ------------------- |
| `text`         | Free-form single or multi-line text     | `"Needs follow-up"` |
| `number`       | Integer or decimal numeric value        | `42`, `3.14`        |
| `date`         | ISO 8601 date or datetime               | `"2024-06-15"`      |
| `select`       | Single choice from a predefined list    | `"high"`            |
| `multi-select` | Multiple choices from a predefined list | `["bug", "ui"]`     |

**Creating a Custom Field via UI**

Open any collection, click the **+** icon at the right end of the column header row, choose a field type from the dropdown, configure the field options, and click **Add Field**. The field is immediately available on all records in that collection.

<Info>
  Custom field names must be unique within a collection, lowercase, and may only contain letters, numbers, and underscores. Once a field is created, its `type` cannot be changed — you would need to create a new field and migrate the data.
</Info>

## Dashboard Layout

Your Google dashboard is fully rearrangeable, so you can surface the information that matters most to your role right on the home screen.

**Rearranging Widgets**

Enter edit mode by clicking **Customize Dashboard** in the top-right corner of the dashboard. You can then:

* **Drag and drop** any widget to a new position on the grid.
* **Resize** widgets by dragging the handle in the bottom-right corner of each card.
* **Remove** widgets you don't need by clicking the **×** icon that appears in edit mode.
* **Add** new widgets by clicking **+ Add Widget** and choosing from the available library (activity feed, record counts, charts, quick-create buttons, and more).

Click **Save Layout** when you're done. Each team member can save their own personal layout independently.

**Pinning Favorite Views**

Inside any project or collection, click the **☆ Pin** button next to a saved view (filtered, sorted, or grouped) to add it to the **Pinned Views** section in your sidebar. Pinned views give you one-click access to the exact data slice you use most often.

## Email Templates

Google sends automated emails for events like record assignments, comment mentions, invite acceptances, and export completions. Pro and Enterprise workspaces can fully customize these templates to match your brand.

Navigate to **Settings → Email Templates** to access the template editor. For each template you can:

* **Upload a header logo** — Replaces the default Google logo at the top of outgoing emails.
* **Set the accent color** — Applied to buttons and highlighted text within the email body.
* **Edit the footer text** — Add your company address, an unsubscribe notice, or any legal text required by your jurisdiction.
* **Preview the template** — Click **Send Preview** to receive a test email at your registered address before publishing changes.

Changes to email templates take effect on the next triggered email — there is no propagation delay.