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Search is one of the fastest ways to navigate a growing workspace. Rather than clicking through menus and project lists, you can type a few characters and jump directly to any project, record, user, or integration in your account. Google indexes all workspace content in real time, so every item is findable the moment it’s created or updated. Whether you’re doing a quick keyword lookup or building a precise query with operators, search keeps everything within reach no matter how large your workspace grows. To open the global search bar from anywhere in the platform, press Cmd+K on macOS or Ctrl+K on Windows and Linux. You can also click the search icon in the top navigation bar. Start typing to see results appear instantly. Google searches across all of the following content types by default:
  • Projects — project names, descriptions, and tags
  • Records — record titles, field values, and attached notes
  • Users — names and email addresses of workspace members
  • Integrations — connected app names and configuration labels
  • Activity — recent events and audit log entries
Results are ranked by relevance and recency, with the most recently modified items weighted higher when query terms match equally across multiple results. Use the arrow keys to navigate the results list and press Enter to open the highlighted item.
Wrap your search terms in double quotes to search for an exact phrase. For example, "Q3 marketing" will only return results that contain that exact string, filtering out results that contain the words separately. This is especially useful when searching for project names or record titles that include common words.

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Search Filters

After performing a search, you can refine your results using the filter panel on the left side of the results page. Filters are also available directly in the search bar using the syntax described in the Advanced Search Syntax section below.
Filter results to a specific content type to narrow a broad query quickly.
Filter ValueReturns
type:projectOnly project records
type:recordOnly data records
type:userOnly workspace members
type:integrationOnly connected integrations
type:eventOnly activity log entries
Example: Find all projects whose name includes “onboarding”:
onboarding type:project
Example: Find all user accounts matching “sarah”:
sarah type:user

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Advanced Search Syntax

Google supports a set of search operators that let you build highly specific queries directly in the search bar. Operators can be combined freely — just separate them with spaces.
OperatorDescriptionExample
type:Filter by content type (project, record, user, integration, event)type:project
date:Filter by creation or modification date; supports values like today, this-week, or ISO date rangesdate:2024-01-01..2024-03-31
status:Filter by item statusstatus:active
owner:Filter by the user who created or owns the item; accepts name or emailowner:jane@example.com
tag:Filter by a tag applied to the itemtag:urgent
"..."Exact phrase match — wrapping terms in quotes requires them to appear together"launch checklist"
-Exclude a term from results by prefixing it with a minus signonboarding -archived
Example — combining multiple operators: 
type:record owner:marcus@example.com tag:review status:active date:this-month
This query returns all active records owned by Marcus, tagged with “review”, and modified during the current month.

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Saved Searches

If you frequently run the same search query, you can save it for one-click access from the search bar or the sidebar.
  1. Run your search with any combination of keywords, operators, and filters.
  2. Click Save Search in the top-right corner of the results page.
  3. Give the saved search a name and optionally add it to the sidebar under Quick Links.
  4. Click Save. Your saved search now appears under Saved Searches in the search bar dropdown.
To edit or delete a saved search, go to Settings > Saved Searches, find the entry you want to modify, and click Edit or Delete.

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Search via API

You can query workspace content programmatically using the Google REST API and integrate results into your own applications. The API exposes dedicated endpoints for each content type, all of which accept filter and pagination parameters to help you locate exactly what you need.

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Querying Users

Use GET /users to retrieve and filter workspace members: 
curl -X GET "https://api.google.com/v1/users?q=sarah&status=active&limit=20" \
  -H "Authorization: Bearer YOUR_API_KEY"

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Querying Data Records

Use GET /data to retrieve and filter data records across your workspace: 
curl -X GET "https://api.google.com/v1/data?q=onboarding&status=active&owner=jane%40example.com&limit=20" \
  -H "Authorization: Bearer YOUR_API_KEY"

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Querying Integrations

Use GET /integrations to list and filter connected integrations: 
curl -X GET "https://api.google.com/v1/integrations?status=active&limit=20" \
  -H "Authorization: Bearer YOUR_API_KEY"

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Common Query Parameters

All list endpoints share the following query parameters for filtering and pagination:
ParameterTypeDescription
qstringKeyword search string, URL-encoded. Matched against names and relevant text fields.
statusstringFilter by item status (e.g. active, archived, error). Optional.
ownerstringFilter by the owner’s email address or user ID. Optional.
date_fromstringISO 8601 date — return only items created or modified on or after this date. Optional.
date_tostringISO 8601 date — return only items created or modified on or before this date. Optional.
limitintegerMaximum number of results to return (default: 20, max: 100).
offsetintegerPagination offset for retrieving subsequent result pages.
Each response returns a JSON object containing a results array and a total count. Every result includes the item’s id, type, name, and relevant metadata fields. See the API Reference for full response schemas, authentication details, and per-endpoint documentation.