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Google is designed to feel like your own platform — not a generic SaaS tool. From uploading your company logo to defining entirely custom data fields that match your internal vocabulary, the customization options let you shape both the look and the structure of your workspace to fit the way your team actually works. This guide covers every major customization surface, from visual branding through to schema-level field definitions.
Customization limits vary by plan. Free workspaces can upload a logo and choose from preset themes. Pro workspaces unlock full color customization, custom email templates, and up to 50 custom fields per collection. Enterprise workspaces have no limits on custom fields and gain access to custom login page branding and white-label options. Check Settings → Billing → Plan Details to see what’s available on your current tier.

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Workspace Branding

Give your workspace a consistent identity that your team recognizes the moment they log in. Uploading a Logo Go to Settings → Branding → Logo. Click Upload Logo and select a PNG or SVG file. For best results, use a version of your logo optimized for dark backgrounds at a minimum resolution of 200×60 px. The logo appears in the top-left corner of the sidebar and on email notifications sent by the platform. Setting an Accent Color Under Settings → Branding → Accent Color, enter a hex color code or use the color picker. The accent color is applied to buttons, active navigation items, links, and highlighted states throughout the UI. Choose a color with enough contrast against both light and dark backgrounds to keep the interface accessible. Customizing the Login Page Pro and Enterprise workspaces can customize the login page that members see at your-company.google.com. Navigate to Settings → Branding → Login Page to:
  • Add a background image or gradient
  • Display a custom welcome message
  • Show or hide the platform’s default footer links

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Themes & Appearance

Light mode is the default theme for all new workspaces. It uses a white and light-grey surface palette with dark text, making it easy to read in bright environments.To enable Light Mode:
  1. Click your avatar in the bottom-left corner of the sidebar.
  2. Select Appearance from the menu.
  3. Choose Light and the change applies instantly without a page reload.
In Light Mode, your workspace accent color is most prominent on buttons and active sidebar items. Ensure your chosen accent color has a contrast ratio of at least 4.5:1 against white (#FFFFFF) to meet accessibility standards.

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Custom Fields

Custom fields let you extend the default record schema with attributes that are specific to your business. Instead of forcing your data into generic labels, you can define fields like priority, contract_value, or region that match the terms your team uses every day. Supported Field Types
TypeDescriptionExample Values
textFree-form single or multi-line text"Needs follow-up"
numberInteger or decimal numeric value42, 3.14
dateISO 8601 date or datetime"2024-06-15"
selectSingle choice from a predefined list"high"
multi-selectMultiple choices from a predefined list["bug", "ui"]
Creating a Custom Field via UI Open any collection, click the + icon at the right end of the column header row, choose a field type from the dropdown, configure the field options, and click Add Field. The field is immediately available on all records in that collection.
Custom field names must be unique within a collection, lowercase, and may only contain letters, numbers, and underscores. Once a field is created, its type cannot be changed — you would need to create a new field and migrate the data.

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Dashboard Layout

Your Google dashboard is fully rearrangeable, so you can surface the information that matters most to your role right on the home screen. Rearranging Widgets Enter edit mode by clicking Customize Dashboard in the top-right corner of the dashboard. You can then:
  • Drag and drop any widget to a new position on the grid.
  • Resize widgets by dragging the handle in the bottom-right corner of each card.
  • Remove widgets you don’t need by clicking the × icon that appears in edit mode.
  • Add new widgets by clicking + Add Widget and choosing from the available library (activity feed, record counts, charts, quick-create buttons, and more).
Click Save Layout when you’re done. Each team member can save their own personal layout independently. Pinning Favorite Views Inside any project or collection, click the ☆ Pin button next to a saved view (filtered, sorted, or grouped) to add it to the Pinned Views section in your sidebar. Pinned views give you one-click access to the exact data slice you use most often.

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Email Templates

Google sends automated emails for events like record assignments, comment mentions, invite acceptances, and export completions. Pro and Enterprise workspaces can fully customize these templates to match your brand. Navigate to Settings → Email Templates to access the template editor. For each template you can:
  • Upload a header logo — Replaces the default Google logo at the top of outgoing emails.
  • Set the accent color — Applied to buttons and highlighted text within the email body.
  • Edit the footer text — Add your company address, an unsubscribe notice, or any legal text required by your jurisdiction.
  • Preview the template — Click Send Preview to receive a test email at your registered address before publishing changes.
Changes to email templates take effect on the next triggered email — there is no propagation delay.